Administrative Assistant

Who We Are

Applied Materials is a global leader in materials engineering solutions used to produce virtually every new chip and advanced display in the world. We design, build and service cutting-edge equipment that helps our customers manufacture display and semiconductor chips – the brains of devices we use every day. As the foundation of the global electronics industry, Applied enables the exciting technologies that literally connect our world – like AI and IoT. If you want to push the boundaries of materials science and engineering to create next generation technology, join us to deliver material innovation that changes the world. 

What We Offer

Salary:

Location:

You’ll benefit from a supportive work culture that encourages you to learn, develop, and grow your career as you take on challenges and drive innovative solutions for our customers. We empower our team to push the boundaries of what is possible—while learning every day in a supportive leading global company. Visit our Careers website to learn more. 

At Applied Materials, we care about the health and wellbeing of our employees. We’re committed to providing programs and support that encourage personal and professional growth and care for you at work, at home, or wherever you may go. Learn more about our benefits. 

Overview

The Senior Administrator provides high‑level administrative, operational, and coordination support to department leaders and cross‑functional teams. This role requires strong organizational capability, independent decision‑making, and the ability to manage complex workflows in a fast‑paced environment. The ideal candidate brings mature administrative judgment, excellent communication skills, and a strong ability to partner with stakeholders at all levels.

Key Responsibilities

Advanced Administrative Support

• Prepare polished letters, memos, reports, and presentations using advanced formatting and software skills.
• Draft, edit, and finalize departmental communications, ensuring clarity, accuracy, and appropriate cultural tone.
• Manage incoming requests, inquiries, and correspondence; respond on behalf of leadership when appropriate and authorized.

Calendar, Meeting & Event Coordination

• Maintain and coordinate detailed calendars for leaders, including prioritization of meetings, action items and alignment with business needs.
• Schedule meetings, video conferences, and conference calls, ensuring all logistics and materials are prepared in advance.
• Support planning and delivery of departmental meetings such as team meetings, off‑sites, team events, recognition activities, all hands meeting, and workshops .

Operational Support & Workflow Management

• Receive, organize, and distribute mail, messages, and documentation; determine priority and initiate action when appropriate.
• Support travel planning and itinerary coordination through corporate travel systems.
• Assist in maintaining departmental documents, workflows, standard operating procedures, and process improvements.

Project, Reporting & Data Management

• Conduct research, gather information, and compile data to support team projects and leadership decision‑making.
• Develop, update, and run reports; validate data accuracy and maintain tracking tools, logs, or dashboards.
• Participate in special projects such as facility coordination, vendor support, documentation updates, or departmental audits.

Cross‑Functional & Stakeholder Collaboration

• Act as a central point of contact for the department, maintaining positive working relationships with internal teams, vendors, and external partners.
• Partner with HR, IT, Finance, Procurement, and other groups to facilitate administrative processes and ensure operational continuity in the office.
• Support onboarding activities (badging and IT access), resource planning, and departmental communications.

Functional Knowledge

• Demonstrates proficiency in advanced administrative procedures, organizational systems, document management, and workflow optimization.
• Applies knowledge of business operations to support team objectives and maintain smooth day‑to‑day functions.

Business Expertise

• Understands how departmental priorities integrate with broader organizational goals.
• Anticipates needs and ensures tasks, deadlines, and communications align with leadership expectations.

Leadership

• Provides informal guidance to administrative peers; supports departmental best practices and process improvements.
• Sets a professional standard for communication, organization, and accountability.

Problem Solving

• Identifies and resolves issues within established guidelines; applies good judgment to atypical situations.
• Anticipates challenges, proposes solutions, and supports continuous improvement initiatives.

Impact

• Ensures accuracy and quality of work that directly contributes to department efficiency and operational success.
• Helps maintain a professional, organized, and responsive environment.

Interpersonal Skills

• Communicates effectively across multiple levels of the organization, maintaining professionalism, diplomacy, and confidentiality.
• Builds strong working relationships to support information flow and collaboration

Additional Information

Time Type:

Employee Type:

Travel:

Relocation Eligible:

The salary offered to a selected candidate will be based on multiple factors including location, hire grade, job-related knowledge, skills, experience, and with consideration of internal equity of our current team members. In addition to a comprehensive benefits package, candidates may be eligible for other forms of compensation such as participation in a bonus and a stock award program, as applicable.

For all sales roles, the posted salary range is the Target Total Cash (TTC) range for the role, which is the sum of base salary and target bonus amount at 100% goal achievement.

Applied Materials is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, national origin, citizenship, ancestry, religion, creed, sex, sexual orientation, gender identity, age, disability, veteran or military status, or any other basis prohibited by law.

In addition, Applied endeavors to make our careers site accessible to all users. If you would like to contact us regarding accessibility of our website or need assistance completing the application process, please contact us via e-mail at Accommodations_Program@amat.com, or by calling our HR Direct Help Line at 877-612-7547, option 1, and following the prompts to speak to an HR Advisor. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.